Föreningens stadgar
Bylaws of SETI
(Space Engineering & Technology IEGS)
Adopted at the inaugural annual meeting on 2024-01-24 in Stockholm.
1 Purpose and Activities
§ 1.1 The purpose of the association is to promote interest in astronomy and space exploration among students at Internationella Engelska Gymnasiet Södermalm.
§ 1.2 The association is a member association of the Swedish Astronomical Youth Association (swe: Astronomisk Ungdom, org.no. 802467-7182).
§ 1.3 The association is a non-partisan and non-denominational nonprofit organization.
§ 1.4 The association's fiscal year and operational year runs from January 1 to December 31.
2 Members
§ 2.1 Membership is acquired through written application to the board.
§ 2.2 The association shall maintain a register of its members.
§ 2.3 Membership is valid during the calendar year in which it is initiated.
§ 2.4 To retain membership across a calendar year transition, it must be actively renewed.
3 Annual Meeting
§ 3.1 The annual meeting is the highest decision-making body of the association.
§ 3.2 An annual meeting shall be held every year.
§ 3.3 At the annual meeting, all members, the board, and auditors have the right to attend, speak, and propose motions.
§ 3.4 Each member has one and only one vote.
§ 3.5 The annual meeting is quorate if a written or electronic notice has been sent to all members at least two weeks before the annual meeting.
§ 3.6 The annual meeting shall address at least the following matters:
• Election of meeting chair
• Election of meeting secretary
• Election of minute adjusters
• Decision on the validity of the meeting
• Approval of the agenda
• Activity report for the previous operational year
• Financial report for the previous fiscal year
• Auditor’s report for the previous fiscal year
• Decision on discharge of the board concerning the previous fiscal year
• Submitted motions
• Election of association president
• Determination of the size of the board
• Election of other board members
• Election of auditor
• Other matters
§ 3.7 Prior to the annual meeting, all members have the right to submit motions. Motions must be received by the board no later than one week before the annual meeting.
§ 3.8 Decisions on Other matters are taken with at least a two-thirds majority.
§ 3.9 Both the association board and the auditor have the right to request an extraordinary annual meeting.
4 Board
§ 4.1 The registered office of the board is in Stockholm.
§ 4.2 The board shall consist of at least three individuals, including the association president.
§ 4.3 The board shall appoint a treasurer and a secretary from among themselves, as well as other positions if it wishes. The association president is elected by the annual meeting.
§ 4.4 The board is quorate if all members have been called and at least half are present.
§ 4.5 The board's decisions are valid if supported by at least half of the present board members. In the event of a tie, the president has the casting vote.
§ 4.6 The board shall internally appoint one or more authorized signatories.
5 Auditors
§ 5.1 The annual meeting shall appoint an auditor. The auditor may not be a member of the board, must not have been a member of the board during the previous term, and must otherwise be independent in relation to the board.
§ 5.2 The annual meeting may, if it so wishes, elect an alternate auditor. The alternate's task is to step in if the regular auditor, for any reason, cannot fulfill their duties.
§ 5.3 The audit shall be conducted in accordance with good auditing practice.
6 Nominating Committee
§ 6.1 The annual meeting may, if it so wishes, elect a nominating committee. Members of the nominating committee may not be members of the board or auditors.
§ 6.2 The nominating committee's task is to provide proposals for decisions on personnel elections for the upcoming annual meeting.
§ 6.3 If no nominating committee is elected, the board is responsible for the tasks of the nominating committee.
7 Amendment of Bylaws
§ 7.1 To amend these bylaws, a decision at the annual meeting with at least a two-thirds majority is required.
§ 7.2 An amendment can only occur in the matters explicitly stated in the notice or in matters unanimously agreed to be taken up by the meeting.
§ 7.3 To amend bylaws in sections § 7 Amendment of Bylaws, or § 9 Dissolution, the decision must be made at two consecutive annual meetings.
8 Withdrawal & Exclusion
§ 8.1 A member wishing to withdraw from the association can do so by written notification to the board.
§ 8.2 Members who violate the association's bylaws, harm its reputation, or work against its purpose, can be immediately excluded by the association board with immediate effect. The excluded member thereby loses membership and any positions of trust within the association.
§ 8.3 The exclusion must be confirmed by the annual meeting, where the excluded member has the right to speak.
§ 8.4 An excluded member can only regain membership if approved by the association board.
9 Dissolution
§ 9.1 A decision to dissolve the association can only be made with two consecutive annual meetings, both with at least a two-thirds majority.
§ 9.2 If the association has not conducted any activities, not held any annual meetings, and had no registered members for 2 consecutive years, the association is automatically dissolved.
§ 9.3 Upon dissolution of the association, its assets shall be transferred to the Swedish Astronomical Youth Association (swe: Astronomisk Ungdom).
